Send matching Drive PDFs for signature
Let a Drive query identify incoming PDFs and use Notis to start their signing workflow.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Create Submission From PDF
Tool to create a one-off submission from a pdf file. use when you need to upload a pdf and initiate a signature workflow with optional custom field values and webhook notifications.
Why this helps
Important PDFs can be missed when someone must monitor a folder or search and then start signing by hand.
- Use an existing Drive query to identify relevant new PDFs.
- Start a signature request from the matching file event.
- Reduce manual folder checks and upload steps.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Docuseal once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to create a Docuseal submission for each matching PDF and include the intended signer details; provide any required information missing from the event.
- 4Pick the Google Drive New File Matching Query trigger and choose where run reports should go.
- 5Test with one real matching PDF and verify the submission and report.
Questions about this workflow
How are matching files selected?
The trigger uses the Drive query configured for it. Notis setup does not add field mappings or build query filters.
What information may I need to supply?
Specify the signer details and any required values not included with the matching file event.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Docuseal. A trigger fires from one place; an action lands in another.
Google Drive triggers
Docuseal actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive Template
Tool to archive a specific template by its unique identifier. use after verifying the template id.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Clone Template
Tool to clone an existing template by its id with a new name. use after you have the template id and desired name to duplicate it into the same or a different folder.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Submission From PDF
Tool to create a one-off submission from a pdf file. use when you need to upload a pdf and initiate a signature workflow with optional custom field values and webhook notifications.
File Created
Triggers when a new file is created in Google Drive.
Create Template from HTML
Tool to create a template from html content. use when you need to define a reusable document template directly from html input.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get Template
Tool to retrieve details of a specific template by its unique identifier. use when you need to fetch template metadata by id.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
List Submissions
Tool to list all document submissions with optional pagination and document filtering. use when you need to retrieve and browse existing submissions.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
List Submitters
Tool to retrieve a list of all submitters. use when you need a roster of submitters for reporting or management.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
List Templates
Tool to retrieve a list of all templates. use when you need to browse available templates with optional filters before selection.
Connect any two apps with Notis in the middle.
Google Drive and Docuseal, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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