Mail updated policy copies when needed
A policy revision can prompt a focused review of whether a physical copy needs to reach a recipient.
Trigger
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
After a policy changes, teams can forget which recipients need an updated paper copy.
- Use policy changes as a cue to review postal distribution.
- Avoid treating every Drive update as a mailing request.
- Send the revised PDF once recipient and sender details are confirmed.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Docupost once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for policy updates.
- 3In one instruction, explain which updated policies may need physical distribution, how to identify recipients, and to confirm the revised PDF and addresses before sending.
- 4Pick the Google Drive File Updated trigger and choose where run reports should go.
- 5Test with one real policy update and verify the revised document and recipient before sending.
Questions about this workflow
Will every policy edit be mailed?
Your instruction should specify which policy changes warrant postal distribution and require confirmation before a letter is sent.
Does the action track whether the recipient received it?
The listed action sends a letter. It does not specify delivery tracking, so use the run report to review the automation result.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Docupost. A trigger fires from one place; an action lands in another.
Google Drive triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
File Created
Triggers when a new file is created in Google Drive.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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