Create Detrack collections from new Drive files
Keep collection requests moving from Drive into Detrack without rekeying every detail.
Trigger
File Created
Triggers when a new file is created in Google Drive.
Action
Add Collection
Tool to add a new collection in detrack. use after gathering all necessary collection details.
Why this helps
Collection instructions arrive in files, then someone has to notice them and enter them into Detrack.
- Reduce manual re-entry of collection details.
- Catch files that need clarification before creating a collection.
- Keep collection requests moving from the place they were submitted.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Detrack once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Tell Notis to review new files for complete collection instructions and create a Detrack collection only when the required details are present.
- 4Pick the Google Drive File Created trigger and choose where run reports should go.
- 5Test with one real collection request file.
Questions about this workflow
Can this create a collection from any new Drive file?
Describe which files count as collection requests in your instruction. Notis can evaluate file content it can access and should skip unrelated or incomplete files.
What happens if the file is missing collection details?
Instruct Notis to leave the collection uncreated and report which details are missing.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Detrack. A trigger fires from one place; an action lands in another.
Google Drive triggers
Detrack actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Collection
Tool to add a new collection in detrack. use after gathering all necessary collection details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete All Collections
Tool to delete all collections in the account. use when you need to purge every collection for a specific date after confirmation.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Delete All Deliveries
Tool to delete all deliveries for a specific date. use when you need to purge deliveries in bulk before scheduling new ones.
File Created
Triggers when a new file is created in Google Drive.
Delete Delivery
Tool to delete one or more deliveries by date and d.o. number. use after confirming delivery entries to avoid accidental data loss (max 100 items per call).
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Edit Delivery
Tool to edit specific deliveries by date and d.o. number. use after confirming delivery identifiers to update their details (max 100 per call).
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
List Jobs
Tool to list all jobs with optional filters and pagination. use when you need to retrieve jobs by date, status, country, or other criteria.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Search
Tool to search for deliveries, collections, or vehicles. use after defining search criteria to retrieve matching jobs.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
View All Collections
Tool to view all collection jobs in detrack. use when you need to retrieve every collection job currently stored.
Connect any two apps with Notis in the middle.
Google Drive and Detrack, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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