Review Datascope submissions after a Drive sharing change
When shared access changes, bring recent field submissions and their metadata into the review workflow.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Get All Answers With Metadata
Tool to retrieve all answers with metadata from the DataScope platform. Returns up to 600 form answers with form metadata, user information, timestamps, and GPS coordinates. Use when you need to fetch submission data with filtering options by form, user, date range, or location.
Why this helps
A new collaborator may need context, while field evidence remains scattered across separate systems.
- Prompt a review when a Drive file or folder gains new permissions.
- Bring timestamps, form metadata, user details, and GPS coordinates into the review context.
- Reduce the chance that evidence review gets lost after a sharing change.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Datascope once in the Notis portal.
- 2Create an automation in the portal or tell Notis from any channel what outcome you want.
- 3In one instruction, ask Notis to retrieve Datascope answers with metadata when relevant Drive access changes and summarize recent submissions for review; specify the relevant forms or date range if needed.
- 4Pick the Google Drive File Shared (Permissions Added) trigger and choose where run reports should go.
- 5Test with one real sharing change and confirm the retrieved submissions are relevant.
Questions about this workflow
Does the Drive trigger provide the new collaborator's identity?
The event detects new sharing permissions, but the workflow should only rely on permission details actually available in the trigger output. Ask Notis to flag any access information that is unavailable.
Can this retrieve every Datascope response?
The action returns up to 600 answers with metadata and supports filtering. Specify the form, user, date range, or location needed for the review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Datascope. A trigger fires from one place; an action lands in another.
Google Drive triggers
Datascope actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Location
Tool to create a new location in DataScope with geographic coordinates. Use when you need to register a physical location with name and code identifiers.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get All Answers V2
Tool to retrieve last answers from Datascope forms (limit 200 per request). Use when you need to fetch form submissions with optional filtering by form, user, date range, or location. Supports pagination via offset parameter for retrieving additional batches.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Get All Answers With Metadata
Tool to retrieve all answers with metadata from the DataScope platform. Returns up to 600 form answers with form metadata, user information, timestamps, and GPS coordinates. Use when you need to fetch submission data with filtering options by form, user, date range, or location.
File Created
Triggers when a new file is created in Google Drive.
Get all list elements
Tool to retrieve all items from a specific metadata list in Datascope. Use when you need to fetch all elements belonging to a particular list type (products, locations, customers, etc.).
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get All Locations
Tool to retrieve all locations configured in the DataScope system. Use when you need to access location data including addresses, coordinates, and company associations.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get Last Tickets
Tool to retrieve the last 5 tickets (findings) from the DataScope system. Use when you need to view recent tickets or findings.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get List Element
Tool to retrieve a specific element from a metadata list by type and ID. Use when you need to fetch detailed information about a specific list element such as locations, products, or other metadata objects.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get Ticket Types
Tool to retrieve available ticket types (findings types) from the DataScope system. Use when you need to access the list of ticket type configurations.
Connect any two apps with Notis in the middle.
Google Drive and Datascope, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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