Find Drive invoice evidence for pending approvals
A new file matches your Drive search for invoice evidence. Notis can check whether it appears relevant to a pending Coupa approval and report likely matches.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
List Approvals
Tool to list approvals with optional pagination and filters. Use when you need to retrieve multiple approval records.
Why this helps
Invoice support can arrive separately from the Coupa approval that needs it, leaving reviewers to search manually.
- Find potential links between new invoice files and approvals.
- Make missing or uncertain evidence visible.
- Reduce manual searching during invoice review.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Coupa once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Describe how new files matching your Drive query should be checked against pending Coupa approvals, with likely matches and uncertainty reported for human review.
- 4Pick the Google Drive New File Matching Query trigger and choose where run reports should go.
- 5Test with one real matching file and check the reported approval against Coupa.
Questions about this workflow
Does this attach the file to an invoice?
No. This workflow uses List Approvals to identify likely supporting context and reports matches. It does not modify invoices or attach files.
What determines which files start the workflow?
The New File Matching Query trigger uses the query configured for Drive. Notis setup does not add a separate filter-building step.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Coupa. A trigger fires from one place; an action lands in another.
Google Drive triggers
Coupa actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Abandon Invoice
Tool to abandon an invoice. Use when an invoice is invalid and needs to be abandoned. Invoice once abandoned cannot be reversed.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Account
Tool to create a Coupa account. Use when you need to provision a new general ledger account with a specific chart-of-accounts type and code segments.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
List Accounts
Tool to list accounts from Coupa. Use when you need to retrieve account IDs and codes with optional filters and pagination.
File Created
Triggers when a new file is created in Google Drive.
Get Recent Accounts
Tool to retrieve recently accessed accounts from Coupa. Use when you need to view accounts that the user has recently interacted with.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get Account
Tool to retrieve a specific account by ID. Use when you need detailed account information including segments, type, and status.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Update Account
Tool to update an existing Coupa account. Use when you need to modify account information including account type, activation status, code segments, and display name.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
List Account Types
Tool to list account types in Coupa. Use when you need account type IDs and names for account creation.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get Account Type
Tool to retrieve a specific account type by ID. Use when you need detailed information about a chart of accounts.
Connect any two apps with Notis in the middle.
Google Drive and Coupa, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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