Make newly shared evidence available in Coupa
A document gets shared with the people working on an order or expense. Notis can attach it to the relevant Coupa comment when the record is identifiable.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Add Attachment to Comment
Tool to add a file attachment to an existing comment. Use when you need to upload and attach files to comments in Coupa.
Why this helps
Newly shared evidence can stay disconnected from the Coupa discussion where reviewers need it.
- Bring shared evidence into the related Coupa discussion.
- Reduce searching across Drive and Coupa.
- Flag files that do not have a clear Coupa destination.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Coupa once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear name.
- 3Describe which newly shared Drive evidence should be attached to an existing relevant Coupa comment, and ask Notis to report when it cannot find the right comment.
- 4Pick the Google Drive File Shared trigger and choose where run reports should go.
- 5Test with one real shared file and verify the Coupa comment attachment.
Questions about this workflow
Does this create a Coupa comment too?
The selected action attaches a file to an existing comment. The instruction should identify an existing relevant Coupa comment or ask Notis to report when one cannot be found.
Does the trigger provide the file's current permissions?
The File Shared trigger detects newly granted sharing permissions and includes permission information for the change. Use the automation instruction to describe which shared files are relevant.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Coupa. A trigger fires from one place; an action lands in another.
Google Drive triggers
Coupa actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Get Account
Tool to retrieve a specific account by ID. Use when you need detailed account information including segments, type, and status.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
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Google Drive Changes
Triggers when changes are detected in a Google Drive.
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Connect any two apps with Notis in the middle.
Google Drive and Coupa, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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