Review Contentful references when a Drive file is removed
A removed source file may still be referenced in your CMS. Search for related entries so the right person can decide whether anything needs updating.
Trigger
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Action
GraphQL Content API Query
Tool to execute a GraphQL query against a specified space and environment. Use when fetching Contentful content via GraphQL after obtaining or providing a valid token.
Why this helps
Contentful references can be overlooked when the Drive source behind them is removed.
- Find entries that may refer to a removed file
- Prompt a focused human review
- Reduce the chance that source cleanup leaves confusing CMS references
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Contentful graphql once in the Notis portal.
- 2Create an automation for checking CMS references to removed files.
- 3Tell Notis to search Contentful using the removed file's available details and report possible references for review.
- 4Pick the Google Drive File Deleted or Trashed trigger and choose a report destination.
- 5Test with one real file removal and review the report.
Questions about this workflow
Can this restore the Drive file or rewrite references?
No. It only queries Contentful and reports likely references for a person to handle.
What if the event has little file detail?
The report may be limited. The instruction can ask Notis to state when it lacks enough detail to find reliable matches.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Contentful graphql. A trigger fires from one place; an action lands in another.
Google Drive triggers
Contentful graphql actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get CMA Token
Tool to retrieve a Contentful Management API (CMA) access token. Use when making CMA calls to ensure valid authorization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
GraphQL Content API Persisted Query
Tool to execute a persisted GraphQL query via its SHA256 hash. Use after registering a query hash to run cached queries by hash. On first call include full query text; thereafter invoke with only hash and variables.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
GraphQL Content API Query
Tool to execute a GraphQL query against a specified space and environment. Use when fetching Contentful content via GraphQL after obtaining or providing a valid token.
File Created
Triggers when a new file is created in Google Drive.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and Contentful graphql, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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