Find available CommCare reports from a new Drive brief
Get report options into view when a new brief calls for CommCare data.
Trigger
File Created
Triggers when a new file is created in Google Drive.
Action
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
Why this helps
Finding which CommCare reports exist can slow down the next step after a request or planning brief arrives.
- Surface available configured reports when a brief arrives.
- Reduce manual back-and-forth to discover report options.
- Give your team a clear starting point for report follow-up.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and CommCare once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, describe the brief context and ask for the available CommCare reports.
- 4Pick Google Drive File Created as the trigger and choose where run reports go.
- 5Test with one real brief and review the report list.
Questions about this workflow
Does this download report data?
No. The List Reports action retrieves available reports configured in a CommCare project. Downloading report data is a separate task.
Can the brief determine which reports exist?
The action lists reports configured in CommCare. The brief can explain what the team is looking for, but it cannot add reports that are not configured.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to CommCare. A trigger fires from one place; an action lands in another.
Google Drive triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
File Created
Triggers when a new file is created in Google Drive.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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