Submit updated Drive case information to CommCare
Keep a case update moving from its Drive source into a CommCare form submission.
Trigger
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Action
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Why this helps
Case updates can be missed when teams revise source documents but still need to submit information through CommCare.
- Act on updated source information.
- Reduce the handoff between Drive documents and CommCare form submission.
- Use a prompt to describe the case update and form requirements.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and CommCare once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, describe the update to submit and provide the form requirements and required XForm metadata.
- 4Pick Google Drive File Updated as the trigger and choose where run reports go.
- 5Test with one real update and review the submission result.
Questions about this workflow
What does the CommCare action require?
The Submit Form to CommCare action submits an XForm following OpenRosa and requires complete XML, including deviceID, timeStart, timeEnd, username, userID, and instanceID.
Can Notis invent missing case values or form fields?
No. Provide required values and form requirements in your instruction or source file. Missing fields or metadata must be supplied.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to CommCare. A trigger fires from one place; an action lands in another.
Google Drive triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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