Connect training material updates with learner progress
A revised guide may affect learners already taking a course. When a Drive file changes, have Notis retrieve Coassemble tracking data and summarize progress that may deserve a closer look.
Trigger
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Action
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
Why this helps
Material changes and learner progress are tracked in separate places, so follow-up can slip.
- Prompt a progress review when training materials change.
- See tracking results alongside the update that prompted the check.
- Surface incomplete or completed tracking records for human review.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Coassemble once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3In one instruction, ask Notis to retrieve relevant Coassemble trackings after a Drive file update and summarize progress that may need review.
- 4Pick the Google Drive File Updated trigger and choose where run reports should go.
- 5Test with one real material update and review the report.
Questions about this workflow
Does the workflow know which learners read the changed file?
No. The available action returns Coassemble tracking data, and the Drive update does not establish that a learner read a particular file.
Can I limit the tracking data to a course or date range?
The Get Trackings action supports course and date filters. Describe relevant context in your instruction when it is available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Coassemble. A trigger fires from one place; an action lands in another.
Google Drive triggers
Coassemble actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Clients
Tool to retrieve a paginated list of clients. use when you need to browse or process organisation records sequentially.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Courses
Tool to retrieve all courses with optional filters and pagination. use when you need to list courses after setting identifier and client identifier, and control page size and number.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
File Created
Triggers when a new file is created in Google Drive.
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and Coassemble, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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