Review newly shared Drive files in ClickUp
A new sharing permission may call for a quick check. Have Notis create a review task with the file and sharing context available from Drive.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Create a task
Creates a new clickup task in a specific list, optionally as a subtask if a `parent` task id (which cannot be a subtask itself and must be in the same list) is provided.
Why this helps
Important access changes can be buried among routine sharing activity.
- Make selected sharing changes visible
- Keep access reviews in the work queue
- Include file and permission context
Setup
Build it in a few focused steps.
- 1Connect Google Drive and ClickUp once in the Notis portal.
- 2Create an automation by describing the sharing changes that need review.
- 3In one instruction, say which permission changes merit a task and what information to include.
- 4Pick the Google Drive File Shared trigger and choose where run reports go.
- 5Test with one real sharing change and check the resulting task.
Questions about this workflow
Can this create a task for every permission change?
You can ask Notis to create tasks for all detected sharing changes or only changes that match criteria in your instruction.
What sharing details are available?
The trigger includes the file's current permission set with the detected change. Ask Notis to include relevant available details in the task.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Clickup. A trigger fires from one place; an action lands in another.
Google Drive triggers
Clickup actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add dependency
Adds a 'waiting on' or 'blocking' dependency to a task, requiring either `depends on` (task becomes waiting on) or `dependency of` (task becomes blocking), but not both; `team id` is required if `custom task ids` is true.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add guest to folder
Adds a guest to a folder with specified permissions; requires a clickup enterprise plan.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Add guest to list
Shares a clickup list with an existing guest user, granting them specified permissions; requires the workspace to be on the clickup enterprise plan.
File Created
Triggers when a new file is created in Google Drive.
Add guest to task
Assigns a guest to a task with specified permissions; requires clickup enterprise plan, and `team id` if `custom task ids` is true.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Add tags from time entries
Associates a list of specified tags with one or more time entries within a given team (workspace).
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Add tag to task
Adds an existing tag to a specified task; team id is required if custom task ids is true.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Add task link
Links two existing and accessible clickup tasks, identified by `task id` (source) and `links to` (target).
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Add task to list
Adds an existing task to an additional clickup list; the "tasks in multiple lists" clickapp must be enabled in the workspace for this.
Connect any two apps with Notis in the middle.
Google Drive and Clickup, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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