Follow up on a shared webinar brief with ClickMeeting invitations
Share a webinar brief in Drive and have Notis send ClickMeeting invitations for the event and recipients identified in the brief or your instruction.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Send Invitation
Tool to send invitation emails to a clickmeeting conference. use after scheduling a conference to invite participants by email.
Why this helps
Sharing a webinar brief does not send event invitations, so organizers may forget a separate follow-up step.
- Tie invitation follow-up to sharing the event brief.
- Reduce the chance that a prepared webinar goes without invites.
- Keep the event and recipient instructions alongside the brief.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and ClickMeeting once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Tell Notis which shared webinar briefs should trigger invitations and how to identify the existing conference and intended recipients.
- 4Choose the Google Drive File Shared trigger and select where run reports should go.
- 5Test with one real brief and confirm the conference and recipient details are available.
Questions about this workflow
Does sharing a Drive file automatically provide a ClickMeeting conference id?
No. The instruction must identify the correct existing ClickMeeting conference from available context, or provide a reliable way to find it.
Can this invite every person with access to the Drive brief?
Only if that is the intended recipient list and those details are available. Specify the recipient rule in your instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Clickmeeting. A trigger fires from one place; an action lands in another.
Google Drive triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
File Created
Triggers when a new file is created in Google Drive.
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Google Drive and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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