Review CRM contacts linked to deleted Drive files
A deleted file can prompt a quick CRM check so important contact context is not overlooked.
Trigger
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Action
Search People
Tool to retrieve people matching search criteria. use when you need to find specific contacts by name, email, or phone after authenticating with your api key.
Why this helps
Removing a Drive file may leave a related contact or follow-up unclear, especially when the file was part of an active workflow.
- Search for CRM people using identifiers available from the deletion event context.
- Create a review report without changing or deleting CRM records.
- Flag cases where the deleted file provides too little context.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and CentralstationCRM once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for deletion review.
- 3In one instruction, ask Notis to search for people clearly referenced by the file context and report likely matches for human review.
- 4Pick File Deleted or Trashed and choose where run reports go.
- 5Test with one real file moved to trash and inspect the report.
Questions about this workflow
Does deleting the file delete a CRM contact?
No. This workflow only searches for likely people and reports them for review.
Can it read a permanently deleted file?
Only use file details available in the trigger context. If the content is unavailable after deletion, the report should state that the contact could not be identified.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Centralstationcrm. A trigger fires from one place; an action lands in another.
Google Drive triggers
Centralstationcrm actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Check Connection
Tool to verify the connection status of the centralstationcrm api key. use when validating credentials before making other api calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Count People
Tool to retrieve the total number of people in the account. use when you need the current total number of contacts in your centralstationcrm account. example: "how many contacts exist in my account?"
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Company
Tool to create a new company record. use when you need to add an organization to your crm before linking it to contacts or deals.
File Created
Triggers when a new file is created in Google Drive.
Create Deal
Tool to create a new deal record. use when needing to log a sales opportunity after grouping contacts or companies.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Create Person
Tool to create a new person record. use when you need to add a person to your crm before linking them to other records.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Create Person Address
Tool to create a new address for a specific person. use when you need to add or update postal details after confirming person id.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create Person Assistant
Tool to create a new assistant (assi) entry for a specific person. use after confirming the person id when you need to manage assistant contacts.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create Person Avatar
Tool to create a new avatar for a specific person. use when you need to attach a base64-encoded image file after confirming the person's id.
Connect any two apps with Notis in the middle.
Google Drive and Centralstationcrm, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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