Transcribe recordings when their Drive file is updated
When an update means a recording is finally ready, Notis can start its Castingwords order without another reminder on your list.
Trigger
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
Recordings get uploaded before they are ready, and the handoff to transcription is easy to miss when the final update arrives.
- Act on a meaningful file update instead of revisiting the queue manually.
- Keep a ready recording moving into transcription.
- Use a prompt to explain which updates should trigger an order.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Castingwords once in the Notis portal.
- 2Create an automation in the portal or tell Notis from any channel what outcome you want.
- 3In one instruction, ask Notis to order a Castingwords transcript when an updated Drive media file meets your stated ready condition and has an accessible URL.
- 4Pick the Google Drive File Updated trigger and choose where run reports should go.
- 5Test with one real recording update and review the run report.
Questions about this workflow
Can Notis tell whether an update means the recording is ready?
Describe the ready condition in your instruction. If Drive does not expose the signal you need, supply that signal yourself; the trigger reports file metadata or content changes.
Does this avoid orders for every edit?
Your instruction should explain which updated media files merit an order. The trigger itself fires for Drive file updates.
Does the workflow monitor transcription progress?
No. It starts an order. The listed actions do not include checking a transcription job status.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Castingwords. A trigger fires from one place; an action lands in another.
Google Drive triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
File Created
Triggers when a new file is created in Google Drive.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Google Drive and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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