Look up Bubble context for matching Drive files
When a new file matches your Drive query, fetch the related Bubble record for a current view of its details.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Get Thing By ID
Retrieves a single Thing (record) from a Bubble Data Type by its unique ID. This is a read-only operation that fetches complete details of a specific record. The response includes all custom fields defined in the Data Type, plus standard Bubble fields (_id, created_by, created_date, modified_date). Use when you need to: - Fetch details of a specific record you know the ID of - Verify a record exists - Get the latest field values for a Thing Note: Requires the Data API to be enabled in your Bubble app settings and the specific Data Type to be exposed via the API.
Why this helps
A matching document may appear in Drive while the app context needed to handle it stays out of sight.
- Retrieve complete details for a known Bubble Thing
- Bring app context into a Drive file event
- Avoid a manual search through Bubble records
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Bubble once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name the context lookup.
- 3Tell Notis to retrieve the Bubble Thing associated with the matching file, using a Thing ID available from your relationship or event data.
- 4Pick the New File Matching Query trigger and choose where run reports go.
- 5Test with one real matching file and confirm the correct Bubble Thing is retrieved.
Questions about this workflow
Does the Drive query trigger create or save a query?
The trigger supports the legacy query-centric configuration, including Drive API query settings. It fires when a new file matches the provided query.
Will the file event contain a Bubble Thing ID?
Not by default based on the trigger description. This workflow requires a known ID or a reliable relationship supplied by your setup.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Bubble. A trigger fires from one place; an action lands in another.
Google Drive triggers
Bubble actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Bulk Create Things
Tool to bulk create multiple Things in Bubble via newline-separated JSON. Use when you need to insert many records at once. Must have Create via API permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Thing
Tool to create a new Thing. Use when providing a complete JSON payload to add a new record.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Delete Thing By ID
Tool to delete a Bubble Thing by its unique ID. Use when you need to remove a specific record via the Bubble Data API.
File Created
Triggers when a new file is created in Google Drive.
Get Thing By ID
Retrieves a single Thing (record) from a Bubble Data Type by its unique ID. This is a read-only operation that fetches complete details of a specific record. The response includes all custom fields defined in the Data Type, plus standard Bubble fields (_id, created_by, created_date, modified_date). Use when you need to: - Fetch details of a specific record you know the ID of - Verify a record exists - Get the latest field values for a Thing Note: Requires the Data API to be enabled in your Bubble app settings and the specific Data Type to be exposed via the API.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Patch Thing By ID
Tool to modify selected fields on a Thing by its unique ID. Use after confirming the Thing exists.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Replace Thing by ID
Tool to replace all editable fields on a Thing by its Unique ID. Use when you need a full overwrite of a Thing's fields and reset omitted fields to default.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Download File
Tool to download a file given its URL. Use when you need to retrieve file content and obtain an s3key for subsequent upload tests.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create Temp File
Tool to upload bytes as a temporary file to Cloudflare R2 and return an S3 key. Use when you need a short-lived file reference before persisting it in a Thing.
Connect any two apps with Notis in the middle.
Google Drive and Bubble, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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