Check directory user fields after a Drive share
A shared directory spec can prompt a quick lookup of the user fields available in Brilliant Directories.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Get User Fields
This tool fetches all available fields from the users data table in your brilliant directories website. it provides a detailed list of available fields for user operations including creation, updating, and retrieval.
Why this helps
Teams lose time hunting through directory configuration before deciding how to use a newly shared onboarding or profile document.
- Surfaces available user fields when a reference file is shared
- Reduces manual lookup before planning an onboarding change
- Helps keep directory work grounded in the fields the site exposes
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Brilliant Directories once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for the shared reference files it supports.
- 3In one instruction, ask Notis to retrieve Brilliant Directories user fields when a relevant directory or onboarding reference is shared, and summarize the returned field metadata.
- 4Pick the Google Drive File Shared trigger and choose a report channel.
- 5Test by sharing one relevant file and check the run report.
Questions about this workflow
Does sharing a file update Brilliant Directories?
No. This workflow retrieves the available user fields and summarizes them; it does not change directory data.
Does every file share need to trigger it?
The trigger fires for newly granted Drive permissions. Describe which shared references matter in your instruction so Notis can assess the event context.
Can it confirm a field is required?
The Get User Fields action returns field metadata, including whether a field is required, when the site provides that information.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Brilliant directories. A trigger fires from one place; an action lands in another.
Google Drive triggers
Brilliant directories actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create User
This tool creates a new user record in the brilliant directories website database. it supports creating new users with essential details such as email, password, subscriptionid and optional parameters including name, company, contact details, and address information.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete User
This tool deletes an existing user record from the brilliant directories website database. it allows for the complete removal of a user record and, optionally, the deletion of the member's uploaded images.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Get Data Categories
This tool fetches all data categories in a brilliant directories website. data categories are distinct from top categories and represent the various types of data organization within the system.
File Created
Triggers when a new file is created in Google Drive.
Get Lead Fields
This tool retrieves all available fields in the leads table from a brilliant directories website. it returns a json object containing a list of fields and their associated metadata (field name, field type, field label, whether the field is required, and if it is a system field) that can be used to understand the structure and metadata of lead-related fields.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get Reviews Fields
This tool retrieves all the available fields in the users reviews table from a brilliant directories website. it is a standalone tool that requires only authentication and provides a comprehensive list of review information such as review text, rating, timestamp, user identification fields, and any custom configured fields in the reviews system.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get User Fields
This tool fetches all available fields from the users data table in your brilliant directories website. it provides a detailed list of available fields for user operations including creation, updating, and retrieval.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and Brilliant directories, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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