Create Breathe HR Expenses From Google Drive Receipts
Drop a receipt into Drive and let Notis prepare the matching employee expense in Breathe HR, with a run report for anything that needs your attention.
Trigger
File Created
Triggers when a new file is created in Google Drive.
Action
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
Why this helps
Receipt details are easy to lose between Drive folders and HR expense records, leading to manual entry and reimbursement delays.
- Reduce repeated receipt data entry.
- Keep expense details tied to the right employee when the receipt or context identifies them.
- Send unclear or incomplete receipts to the run report for review.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Breathe HR once in the Notis portal.
- 2Create an automation in the portal or tell Notis from any channel what expense outcome you want.
- 3In one instruction, ask Notis to read each new receipt, create an employee expense when the employee and expense details are clear, and report missing details.
- 4Pick the Google Drive File Created trigger and choose where run reports should go.
- 5Test with one real receipt and review the created expense and run report.
Questions about this workflow
Will Notis create an expense if the receipt does not identify the employee?
Tell Notis to report the receipt for review when it cannot confidently identify the employee or expense details.
Does this trigger on existing Drive receipts?
The File Created trigger runs when a new file is created in Drive. It does not by itself process older files.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Breathe HR. A trigger fires from one place; an action lands in another.
Google Drive triggers
Breathe HR actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Approve Leave Request
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Employee
Tool to create a new employee in BreatheHR. Use when you need to add a new employee record with their personal information, contact details, and employment information. Required fields are first_name, last_name, email, and company_join_date.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Employee Change Request
Tool to create a change request for an employee field. Use when you need to update employee information such as job title, department, or salary.
File Created
Triggers when a new file is created in Google Drive.
Create Employee Expense
Tool to create an employee expense record in BreatheHR. Use when an employee needs to submit a new expense claim for reimbursement or record a company-paid expense.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Create Employee Expense Claim
Tool to create a new expense claim for an employee. Use when you need to submit expenses for reimbursement by grouping one or more unclaimed expense records into a claim.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Create Employee Sickness
Tool to create a sickness record for an employee in BreatheHR. Use when you need to log an employee's sick leave with details like type, dates, and status.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Delete Employee Expense
Tool to delete an employee expense by ID. Use when you need to remove an expense record from the system.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Delete Employee Training Course
Tool to delete an employee training course record by its ID. Use when you need to remove a training record from an employee's profile.
Connect any two apps with Notis in the middle.
Google Drive and Breathe HR, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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