Check BoxHero locations when an inventory file disappears
A deleted inventory document can leave a gap in your reference trail. Retrieve your BoxHero locations to help decide what needs follow-up.
Trigger
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Action
BoxHero - List Locations
Tool to list warehouse locations. Use when you need valid warehouse_id values for filtering transactions.
Why this helps
After an inventory file disappears, locating the relevant warehouse context can take a separate search.
- Retrieve BoxHero locations as context after a file deletion event.
- Make a follow-up review easier to start.
- See the lookup in a run report without manually opening BoxHero.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and BoxHero once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe in one instruction how Notis should summarize the deleted file context and BoxHero locations for a follow-up review.
- 4Pick the Google Drive File Deleted or Trashed trigger and choose where run reports should go.
- 5Test with one real deletion or trash event and review the report.
Questions about this workflow
Does this recreate the deleted file or change BoxHero locations?
No. This workflow retrieves a BoxHero location list and reports the result; it does not restore files or modify locations.
Can it identify the location associated with the deleted file?
Only if the file context contains enough information to match a BoxHero location. Ask Notis to flag unclear matches.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Boxhero. A trigger fires from one place; an action lands in another.
Google Drive triggers
Boxhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Delete Item
Tool to delete a specific item (barcode) by its ID. Use when you need to remove an item from the inventory.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
BoxHero - Delete Location
Tool to delete a specific warehouse location by its ID. Use when you need to remove a location from the system.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Get Item
Tool to retrieve a specific item (barcode) by ID. Use when you need detailed information about a single item including its attributes, pricing, and inventory quantities.
File Created
Triggers when a new file is created in Google Drive.
Get Item Attribute
Tool to retrieve a specific item attribute by ID. Use when you need to get detailed information about an item attribute specification.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get Location
Tool to retrieve a specific location by ID. Use when you need detailed information about a particular warehouse location including its name, quantity, and notes.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get Member
Tool to retrieve a specific team member by ID. Use when you need to get details about a particular member.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get Linked Team Info
Tool to get information about the linked team and its mode. Use when you need to retrieve the currently linked team details.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
BoxHero - List Basic Transactions
Tool to list basic inventory transactions. Use when you need a high-level overview of in/out/move transactions.
Connect any two apps with Notis in the middle.
Google Drive and Boxhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Boxhero.