Review bot knowledge when Drive access changes
A new sharing permission can prompt a quick look at the Botsonic resources that depend on that Drive content.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Get All Bot Data
Tool to retrieve all data associated with the bot, including files and resources. use when you need a comprehensive export of bot assets for backup or inspection.
Why this helps
Access changes can affect whether a source remains appropriate or available, while chatbot training data is easy to overlook.
- Surface a review when source access changes
- Inspect current bot data in context
- Reduce overlooked source maintenance
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Botsonic once in the Notis portal.
- 2Create an automation in Notis and give it a clear name.
- 3Tell Notis to retrieve the intended bot's data when a Drive file is newly shared and summarize relevant source entries for review; provide the bot identity and matching context.
- 4Pick the Google Drive File Shared trigger and choose where run reports go.
- 5Test with one real sharing event and inspect the returned data.
Questions about this workflow
Does this event mean access was removed?
No. It fires when new sharing permissions are granted. It is not a permission revocation event.
Can the workflow confirm Botsonic can access the Drive file?
The event describes Drive permissions, while the data retrieval action lists bot data. Do not assume it verifies external URL accessibility.
Will it remove inaccessible resources automatically?
No. It prepares a review. Deletion requires a confirmed Botsonic item identifier.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Botsonic. A trigger fires from one place; an action lands in another.
Google Drive triggers
Botsonic actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Bulk Upload Bot URLs
Tool to bulk upload urls for bot training. use when you need to upsert multiple document urls into a bot in one request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Bot Data
Tool to delete specific bot data using its id. use when you need to remove outdated or irrelevant data after confirming the data identifier.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Delete Starter Question
Tool to delete a specific starter question by its unique identifier. use after confirming the id of the starter question you want to remove.
File Created
Triggers when a new file is created in Google Drive.
Delete Uploaded File
Tool to delete a specific uploaded file by its id. use when you need to remove a file from the bot's data repository after confirming the file id.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get All Bot Data
Tool to retrieve all data associated with the bot, including files and resources. use when you need a comprehensive export of bot assets for backup or inspection.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get All Bots
Tool to retrieve all bots associated with the account. use when you need to list existing bots after authentication.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get All Conversations
Tool to retrieve all conversations related to the bot. use after authentication when you need a paginated list of conversation threads for review or analytics.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get All FAQs
Tool to retrieve all frequently asked questions associated with the bot. use after authenticating the bot and when you need to list or manage its faq entries.
Connect any two apps with Notis in the middle.
Google Drive and Botsonic, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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