Catch chatbot sources tied to removed Drive files
When a source file disappears from Drive, have Notis retrieve Botsonic data so you can review related entries.
Trigger
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Action
Get All Bot Data
Tool to retrieve all data associated with the bot, including files and resources. use when you need a comprehensive export of bot assets for backup or inspection.
Why this helps
A deleted source can remain in chatbot training, and manually finding the corresponding bot entry can take time.
- Surface potential stale bot sources after a deletion
- Use a complete bot data retrieval for inspection
- Keep destructive removal decisions tied to a confirmed identifier
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Botsonic once in the Notis portal.
- 2Create an automation in Notis and give it a clear name.
- 3Tell Notis to retrieve data for the intended bot after a Drive deletion and report potential matches for review; specify the bot identity if needed.
- 4Pick the Google Drive File Deleted or Trashed trigger and choose where run reports go.
- 5Test with one real deletion and review the returned bot data.
Questions about this workflow
Will this automatically delete Botsonic data?
No. It retrieves data for inspection. The available delete actions require a confirmed data or file identifier, so review a match before deleting.
Can it prove which bot entry came from the deleted file?
Not necessarily. Matching requires information present in the returned data, such as a recognizable URL or identifier.
Does this trigger distinguish trash from permanent deletion?
The listed event covers a file moved to trash or permanently deleted.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Botsonic. A trigger fires from one place; an action lands in another.
Google Drive triggers
Botsonic actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Bulk Upload Bot URLs
Tool to bulk upload urls for bot training. use when you need to upsert multiple document urls into a bot in one request.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Bot Data
Tool to delete specific bot data using its id. use when you need to remove outdated or irrelevant data after confirming the data identifier.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Delete Starter Question
Tool to delete a specific starter question by its unique identifier. use after confirming the id of the starter question you want to remove.
File Created
Triggers when a new file is created in Google Drive.
Delete Uploaded File
Tool to delete a specific uploaded file by its id. use when you need to remove a file from the bot's data repository after confirming the file id.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get All Bot Data
Tool to retrieve all data associated with the bot, including files and resources. use when you need a comprehensive export of bot assets for backup or inspection.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get All Bots
Tool to retrieve all bots associated with the account. use when you need to list existing bots after authentication.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get All Conversations
Tool to retrieve all conversations related to the bot. use after authentication when you need a paginated list of conversation threads for review or analytics.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get All FAQs
Tool to retrieve all frequently asked questions associated with the bot. use after authenticating the bot and when you need to list or manage its faq entries.
Connect any two apps with Notis in the middle.
Google Drive and Botsonic, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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