Check inventory when a rental specification arrives
A matching Drive file can bring the relevant Booqable products into view for a quick availability follow-up.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Get Products
Tool to retrieve a list of products. use when you need to list inventory items with pagination and filtering.
Why this helps
Teams may receive a rental specification in Drive and still need to switch systems and search manually for the items it describes.
- Start product lookup from files that match a Drive query.
- Use product details in the file to narrow the Booqable search.
- Surface inventory records without promising availability the action cannot confirm.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Booqable once in the Notis portal.
- 2Create an automation in Automations, New Automation, then name it and describe the outcome.
- 3In one instruction, ask Notis to read matching rental specifications and search Booqable products for the described items, reporting any details that are unclear.
- 4Choose the Google Drive New File Matching Query trigger and select where run reports should go.
- 5Test with one real matching file and verify that the products returned fit the specification.
Questions about this workflow
Does this confirm availability for specific dates?
No. The listed action retrieves products, but it does not check date-specific availability. Treat results as product matches to review.
What if the file describes an item ambiguously?
Ask Notis to call out missing or unclear product details so a person can resolve them before relying on the search.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Booqable. A trigger fires from one place; an action lands in another.
Google Drive triggers
Booqable actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Customer
Tool to create a new customer. use when onboarding a new client and you have verified their details. example: create 'jane doe' with email jane@doe.com.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Order
Tool to create a new order. use after collecting valid customer id and timing details. example: create an order for customer '297f2584-...' starting at '2018-01-01t09:00:00z'.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Product Group
Tool to create a new product group in booqable. use when you have defined the group's name and pricing details and want to organize items under a shared group.
File Created
Triggers when a new file is created in Google Drive.
Delete Customer
Tool to delete (archive) a customer by id. use after confirming the customer should be hidden from searches.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Delete Order
Tool to delete (archive) an order by id. use when you need to hide completed or canceled orders from active listings.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Delete Product Group
Tool to delete a product group by id. use when you need to permanently remove a product group from your catalog after confirming its identifier.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get Customer
Tool to fetch a specific customer by id. use after obtaining a customer identifier to retrieve full customer details.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get Customers
Tool to retrieve a list of customers. use when you need to paginate through customers.
Connect any two apps with Notis in the middle.
Google Drive and Booqable, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Booqable.