Review interview jobs when hiring materials are shared
A newly shared hiring folder can be a useful moment to review which interview jobs need attention. Notis can retrieve the job list for you.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
List Jobs
Tool to retrieve a list of all interview jobs. use when you need to display or manage existing jobs.
Why this helps
Sharing a hiring folder can signal a handoff, but related interview jobs may be hard to find in the moment.
- Bring existing interview jobs into view during a hiring handoff.
- Reduce context switching between Drive and Async Interview.
- Send a run report to the channel your team already checks.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Async Interview once in the Notis portal.
- 2Create an automation and name it for the hiring handoff.
- 3Tell Notis to retrieve the interview job list and summarize it for the handoff.
- 4Choose File Shared (Permissions Added) as the trigger.
- 5Choose a report channel, then test with one real sharing change.
Questions about this workflow
Does this identify who received access?
The trigger detects new sharing permissions. Your instruction can ask Notis to use available event details, but any missing context must be supplied separately.
Does it change any interview jobs?
No. It uses List Jobs to retrieve existing jobs and report them for review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Async interview. A trigger fires from one place; an action lands in another.
Google Drive triggers
Async interview actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Delete Job
Tool to delete an interview job. use when you need to permanently remove a job after reviewing responses.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List Jobs
Tool to retrieve a list of all interview jobs. use when you need to display or manage existing jobs.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Update Job
Tool to update an existing interview job. use when you need to modify job details after creation.
File Created
Triggers when a new file is created in Google Drive.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and Async interview, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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