Look up Ascora jobs when Drive files are shared
Sharing a job document can prompt a quick check of related Ascora jobs, so the next handoff starts with useful context.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Get Jobs
Tool to retrieve jobs. use when you need to filter and paginate job listings from ascora.
Why this helps
Sharing a document often signals a handoff, but the matching job context may still need to be found separately.
- Use a sharing event to prompt a job context check.
- Reduce manual searching across Drive and Ascora.
- Get a report when file context is insufficient to identify relevant jobs.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Ascora once in the Notis portal.
- 2Create an automation and tell Notis to use the shared file context to retrieve relevant Ascora jobs for the handoff.
- 3Pick the File Shared trigger.
- 4Choose where run reports should go.
- 5Test with one real shared file and review the jobs returned.
Questions about this workflow
What starts this workflow?
New sharing permissions granted to a Google Drive file or folder.
Does it assign a field staff member or update a job?
No. The listed Ascora action retrieves jobs. Job updates and staff assignment are not available actions here.
What if the shared file does not include a job reference?
Notis should report that it needs more context rather than imply a confident job match.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Ascora. A trigger fires from one place; an action lands in another.
Google Drive triggers
Ascora actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Quotation
Tool to create a new quotation. use when submitting a customer quote request via the ascora api.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Delete Customer
Tool to delete a specific customer by id. use after confirming the customer exists.
File Created
Triggers when a new file is created in Google Drive.
Get Customers
Tool to retrieve a list of customers. use after authenticating with your api key.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get Jobs
Tool to retrieve jobs. use when you need to filter and paginate job listings from ascora.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and Ascora, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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