Create Apollo contacts from Drive lead intake files
Put prospect details in Drive and let Notis create the Apollo contact, so a promising lead does not sit in a document waiting for manual entry.
Trigger
File Created
Triggers when a new file is created in Google Drive.
Action
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Why this helps
Copying prospect details from Drive into Apollo adds busywork and makes it easy to lose track of a new lead.
- Reduce manual entry when a lead arrives in Drive.
- Create a contact from details present in the new file.
- Keep lead intake moving without switching apps.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apollo once in the Notis portal.
- 2Create an automation in the portal or tell Notis from any channel.
- 3In one instruction, ask Notis to create an Apollo contact using prospect details in each new lead intake file.
- 4Pick the Google Drive File Created trigger and choose where run reports should go.
- 5Test with one real lead intake file.
Questions about this workflow
What details should the intake file contain?
Include the prospect details Apollo needs, such as a name and email. Notis can only use information present in the file or otherwise available to it.
Will Apollo automatically remove duplicate contacts?
No. Apollo does not automatically deduplicate contacts created with this action, so check for duplicates before using it on repeated or reused intake files.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apollo. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
File Created
Triggers when a new file is created in Google Drive.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Google Drive and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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