Pair a Drive sharing change with an Apilio state check
A new share can affect a process or device workflow. Have Notis retrieve your Apilio boolean variable states when Drive sharing permissions change, then review the report alongside the access change.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Get Boolean Variables
Tool to fetch all boolean variables. use when you need the full list of boolean variables and their current states.
Why this helps
Access changes and automation state are easy to review in isolation, leaving you to manually connect the dots across tools.
- See current boolean variable states when a new Drive permission is granted.
- Keep the access change and state report in one notification flow.
- Support a manual review without claiming that a boolean state caused or reflects the permission change.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apilio once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis in plain language from any channel.
- 3In one instruction, ask Notis to retrieve Apilio boolean variables after new Drive sharing permissions are granted and include the returned current states in the report.
- 4Choose the File Shared trigger and select where run reports should go.
- 5Test with one real permission addition and review the report.
Questions about this workflow
Does this change any Apilio boolean variables?
No. The available action fetches boolean variables and their current states. The workflow reports them without updating them.
Does the trigger report the permission that changed?
The Drive trigger detects newly granted sharing permissions. Use the event context in your instruction and report; the Apilio action itself only fetches boolean variables.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apilio. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apilio actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Boolean Variables
Tool to fetch all boolean variables. use when you need the full list of boolean variables and their current states.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Conditions
Tool to fetch all evaluatable conditions. use when you need to list available conditions.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Get Logicblocks
Tool to fetch all logicblocks of a user. use after authenticating with apilio api when you need to list available logicblocks.
File Created
Triggers when a new file is created in Google Drive.
Get Numeric Variables
Tool to fetch all numeric variables. use after authenticating the apilio api.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get String Variables
Tool to fetch all string variables. use after authenticating the apilio api.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Connect any two apps with Notis in the middle.
Google Drive and Apilio, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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