Run an Actor when a Drive file matches your query
Use your existing Drive query to start a focused Apify run when a matching file appears.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Run Actor Sync
Tool to run a specific actor synchronously with input and return its output record. use when immediate actor results are needed; runs may timeout after 300 seconds.
Why this helps
Finding eligible files and launching the right Actor by hand interrupts the work you are already doing.
- React only to newly matching files.
- Get the Actor's immediate output in the run report.
- Keep recurring research inputs moving without checking Drive manually.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apify once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis which existing Actor to run and how to use the matching file as input.
- 4Pick the New File Matching Query trigger, set the query in the trigger, and choose where run reports go.
- 5Test with one real file that matches the query.
Questions about this workflow
Can I use Drive query settings?
Yes. This legacy trigger supports its Google Drive query configuration. Choose the query in the trigger setup.
When is a synchronous run useful?
Use it when you need immediate Actor output. Synchronous runs may time out after 300 seconds.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apify. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apify actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Actor
Tool to create a new actor with specified configuration. use when you need to initialize a fresh actor programmatically before publishing or running it.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Dataset
Tool to create a new dataset. use when you need to initialize or retrieve a dataset by name.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Actor Task
Tool to create a new actor task with specified settings. use when you need to configure or schedule recurring actor runs programmatically.
File Created
Triggers when a new file is created in Google Drive.
Create Task Webhook
Tool to create a webhook for an actor task. use when you need external notifications about task run events (e.g., completion or failure) in downstream systems.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Delete Actor
Tool to delete an actor permanently. use when you need to remove an actor by its id or username~actorname. confirm before calling.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Delete Webhook
Tool to delete a webhook by its id. use when removing a webhook after confirming the webhook id.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get Actor Details
Tool to get details of a specific actor. use when you need actor metadata by id or username/actorname.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get all webhooks
Tool to get a list of all webhooks created by the user. use when you need to enumerate webhooks before filtering or maintenance.
Connect any two apps with Notis in the middle.
Google Drive and Apify, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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