Start research when a Drive file is shared
A newly shared file can be the signal to begin collection or analysis with your chosen Apify Actor.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Run Actor Sync
Tool to run a specific actor synchronously with input and return its output record. use when immediate actor results are needed; runs may timeout after 300 seconds.
Why this helps
Shared research can arrive without a clear handoff, leaving someone to notice it and start the next step.
- Respond to new permissions on files and folders.
- Start the selected Actor while the shared material is fresh.
- Avoid relying on a teammate to notice the share notification.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apify once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis which Actor to run and what the shared file should contribute as context.
- 4Pick the File Shared trigger and choose where run reports go.
- 5Test with one real file or folder share.
Questions about this workflow
What does the File Shared event detect?
It detects new sharing permissions granted to a Drive file or folder.
Can the Actor access the Drive file directly?
Only if the Actor or its input can use the file information or accessible URL. Include access requirements in your instruction and provide any missing input.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apify. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apify actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Actor
Tool to create a new actor with specified configuration. use when you need to initialize a fresh actor programmatically before publishing or running it.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Dataset
Tool to create a new dataset. use when you need to initialize or retrieve a dataset by name.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Actor Task
Tool to create a new actor task with specified settings. use when you need to configure or schedule recurring actor runs programmatically.
File Created
Triggers when a new file is created in Google Drive.
Create Task Webhook
Tool to create a webhook for an actor task. use when you need external notifications about task run events (e.g., completion or failure) in downstream systems.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Delete Actor
Tool to delete an actor permanently. use when you need to remove an actor by its id or username~actorname. confirm before calling.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Delete Webhook
Tool to delete a webhook by its id. use when removing a webhook after confirming the webhook id.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get Actor Details
Tool to get details of a specific actor. use when you need actor metadata by id or username/actorname.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get all webhooks
Tool to get a list of all webhooks created by the user. use when you need to enumerate webhooks before filtering or maintenance.
Connect any two apps with Notis in the middle.
Google Drive and Apify, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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