Keep updated Drive PDFs lightweight
When a PDF changes, let Notis send it through Api2pdf optimization so the updated document is ready to share.
Trigger
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Updated PDFs can become bulky, and remembering to compress each revision adds another task.
- Process changed PDFs as they are updated
- Reduce repeated manual compression
- Keep sharing workflows moving
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Api2pdf once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis from any channel.
- 3In one instruction, ask Notis to optimize an updated file when it is a PDF and make the optimized result available.
- 4Pick Google Drive File Updated as the trigger and choose where run reports go.
- 5Test with one real updated PDF and review the result.
Questions about this workflow
Does this run when any Drive file changes?
The trigger is a file update. Ask Notis to proceed with the Api2pdf action only when the changed file is a PDF.
Does it compare versions?
The listed action optimizes a PDF. It does not provide version comparison, so supply any comparison requirements separately.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Api2pdf. A trigger fires from one place; an action lands in another.
Google Drive triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Header Footer
Tool to add headers and footers to a pdf document. use when you need consistent page numbering, titles, or custom branding on every page.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete PDF
Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
File Created
Triggers when a new file is created in Google Drive.
LibreOffice PDF to HTML
Tool to convert a pdf document to html using libreoffice. use when you need html output of a pdf file (experimental; images may be excluded).
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Google Drive and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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