Add Apaleo property details to a shared Drive brief handoff
Give the next person a property record lookup alongside the brief they were just given access to.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Get a property
Get a property by id.<br>you need to be authorized (no particular scope required)
Why this helps
Sharing a property brief often leaves the recipient to find the matching record in Apaleo themselves.
- Reduce lookup work after a brief is shared.
- Include current property details in the run report.
- Flag cases where the brief does not identify a property ID.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apaleo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for shared property handoffs.
- 3Tell Notis to read a newly shared property brief, retrieve the Apaleo property by an explicitly supplied ID, and report the details or missing ID.
- 4Pick the Google Drive File Shared trigger and choose where run reports should go.
- 5Test with one real shared brief that includes a property ID.
Questions about this workflow
Does sharing a file tell Notis which Apaleo property to retrieve?
Not by itself. The brief needs to contain an explicit property ID because the listed Get a property action looks up by ID.
Will this change who can access the Apaleo property?
No. The action retrieves property details. Drive sharing starts the workflow but does not change Apaleo permissions.
What if the file contains no property ID?
Tell Notis to report that the ID is missing and avoid guessing which property the brief refers to.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apaleo. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apaleo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive a property
Use this endpoint to archive an existing live property this operation set the isarchived flag to true<br>you must have at least one of these scopes: 'properties.manage, setup.manage'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Check if a unit attribute exists
Check if a unit attribute exists<br>you must have at least one of these scopes: 'unitattributes.read, setup.read, setup.manage'.
File Created
Triggers when a new file is created in Google Drive.
Check if a unit exists
Check if a unit exists by id.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Check if a unit group exists
Check if a unit group exists by id.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Clones a property
Use this call to clone a specific property. this operation creates a new property with inventory and rate plans from the specified property.<br>you must have at least one of these scopes: 'properties.create, setup.manage'.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create a unit
Use this call to create a new unit.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create a unit attribute
Use this call to create a new unit attribute.<br>you must have at least one of these scopes: 'unitattributes.create, setup.manage'.
Connect any two apps with Notis in the middle.
Google Drive and Apaleo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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