Create an Apaleo unit group from a Drive specification
Turn an approved unit group specification into the next concrete setup step.
Trigger
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Action
Create a unit group
Use this call to create a new unit group.<br>you must have at least one of these scopes: 'unitgroups.create, setup.manage'.
Why this helps
A finalized group specification can sit in Drive while Apaleo setup waits for someone to enter it.
- Reduce manual setup from approved group specifications.
- Keep group creation tied to the latest document update.
- Get a report when the specification lacks required information.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apaleo once in the Notis portal.
- 2Create an automation in Automations, New Automation, with a name that identifies the group setup task.
- 3Tell Notis to read the updated approved specification and create the described unit group, reporting any missing required details.
- 4Pick the Google Drive File Updated trigger and choose where run reports should go.
- 5Test with one real specification update and review the created group in Apaleo.
Questions about this workflow
Will every edit create another unit group?
The trigger runs when a file is updated. Instruct Notis to act only when the document clearly marks a specification as approved and to report other edits without creating a group.
What details should the specification contain?
Include the group information required by Apaleo. The available event and action description do not specify the full field list, so confirm required details in your Apaleo setup.
Does this modify an existing unit group?
No. This workflow uses the Create unit group action. It does not update an existing group.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apaleo. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apaleo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive a property
Use this endpoint to archive an existing live property this operation set the isarchived flag to true<br>you must have at least one of these scopes: 'properties.manage, setup.manage'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Check if a unit attribute exists
Check if a unit attribute exists<br>you must have at least one of these scopes: 'unitattributes.read, setup.read, setup.manage'.
File Created
Triggers when a new file is created in Google Drive.
Check if a unit exists
Check if a unit exists by id.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Check if a unit group exists
Check if a unit group exists by id.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Clones a property
Use this call to clone a specific property. this operation creates a new property with inventory and rate plans from the specified property.<br>you must have at least one of these scopes: 'properties.create, setup.manage'.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create a unit
Use this call to create a new unit.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create a unit attribute
Use this call to create a new unit attribute.<br>you must have at least one of these scopes: 'unitattributes.create, setup.manage'.
Connect any two apps with Notis in the middle.
Google Drive and Apaleo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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