Review Apaleo unit groups when a Drive query matches
Bring a relevant inventory document and the current Apaleo group list into one review.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
List Unit Groups
Get the list of unit groups.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
Why this helps
Checking a document against hotel inventory can mean opening several systems and assembling context by hand.
- Bring the Apaleo group list into a document-driven review.
- Reduce manual context gathering for inventory checks.
- See the retrieved results in the automation report.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apaleo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for the inventory review.
- 3Tell Notis to retrieve the Apaleo unit group list when a matching file arrives and summarize it against only the inventory details provided in that file.
- 4Pick the Google Drive New File Matching Query trigger and choose where run reports should go.
- 5Test with one real matching file and review the summary against Apaleo.
Questions about this workflow
Does the Drive query trigger let me build filters in Notis?
No. Choose the New File Matching Query trigger and use its existing Drive query configuration. Notis setup is prompt based.
Can Notis identify discrepancies without a baseline?
It can summarize the retrieved unit group list, but a comparison requires the file to provide a clear inventory baseline or expected group list.
Does this create or change unit groups?
No. This workflow uses the list action to retrieve unit groups for review.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apaleo. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apaleo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive a property
Use this endpoint to archive an existing live property this operation set the isarchived flag to true<br>you must have at least one of these scopes: 'properties.manage, setup.manage'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Check if a unit attribute exists
Check if a unit attribute exists<br>you must have at least one of these scopes: 'unitattributes.read, setup.read, setup.manage'.
File Created
Triggers when a new file is created in Google Drive.
Check if a unit exists
Check if a unit exists by id.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Check if a unit group exists
Check if a unit group exists by id.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Clones a property
Use this call to clone a specific property. this operation creates a new property with inventory and rate plans from the specified property.<br>you must have at least one of these scopes: 'properties.create, setup.manage'.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create a unit
Use this call to create a new unit.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create a unit attribute
Use this call to create a new unit attribute.<br>you must have at least one of these scopes: 'unitattributes.create, setup.manage'.
Connect any two apps with Notis in the middle.
Google Drive and Apaleo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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