Create Apaleo units from a room plan in Drive
Move room inventory setup forward from the plan your team already maintains.
Trigger
File Created
Triggers when a new file is created in Google Drive.
Action
Create multiple units
Use this call to create multiple units, following a naming rule.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Why this helps
Creating units one by one from a room plan takes time and makes naming inconsistencies easy to miss.
- Create multiple units using a naming rule supplied in the plan or instruction.
- Cut repetitive room inventory setup.
- Surface incomplete plans in the run report.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Apaleo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for room plan processing.
- 3In one instruction, tell Notis to read the room plan, create the specified units using its naming rule, and report missing or ambiguous details.
- 4Pick the Google Drive File Created trigger and choose where run reports should go.
- 5Test with one real room plan and check the resulting units in Apaleo.
Questions about this workflow
Does Apaleo create multiple units with one action?
Yes. This workflow uses the listed Create multiple units action. The room plan or instruction needs to provide a usable naming rule and the required unit details.
Can Notis decide how many rooms a property should have?
Not from the listed event or action alone. Supply the approved inventory in the room plan and tell Notis to flag unclear quantities.
What if the plan is incomplete?
Tell Notis to report what is missing and avoid creating units until the required details are available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Apaleo. A trigger fires from one place; an action lands in another.
Google Drive triggers
Apaleo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive a property
Use this endpoint to archive an existing live property this operation set the isarchived flag to true<br>you must have at least one of these scopes: 'properties.manage, setup.manage'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Check if a unit attribute exists
Check if a unit attribute exists<br>you must have at least one of these scopes: 'unitattributes.read, setup.read, setup.manage'.
File Created
Triggers when a new file is created in Google Drive.
Check if a unit exists
Check if a unit exists by id.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Check if a unit group exists
Check if a unit group exists by id.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Clones a property
Use this call to clone a specific property. this operation creates a new property with inventory and rate plans from the specified property.<br>you must have at least one of these scopes: 'properties.create, setup.manage'.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create a unit
Use this call to create a new unit.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create a unit attribute
Use this call to create a new unit attribute.<br>you must have at least one of these scopes: 'unitattributes.create, setup.manage'.
Connect any two apps with Notis in the middle.
Google Drive and Apaleo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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