Keep a recurring snapshot of your search indices
Review index names, sizes, and state as part of your regular search upkeep.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Indices
Tool to list all indices and their metadata. use when you need to retrieve index names, sizes, and state before performing operations that depend on index properties.
Why this helps
Without a regular snapshot, changes in index inventory can be easy to miss.
- Receive recurring index metadata for review.
- Make index size and state easier to notice over time.
- Keep search infrastructure review lightweight.
Setup
Build it in a few focused steps.
- 1Connect Algolia once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to list indices and summarize their names, sizes, and state for Drive search operations.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test once and check that the summary includes the available index metadata.
Questions about this workflow
Does this compare the snapshot with earlier runs?
The action lists indices and metadata. Comparing with history requires the earlier reports or another supplied baseline.
Can it include all indices?
List Indices retrieves index names, sizes, and state. Tell Notis how you want the available metadata summarized.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Algolia. A trigger fires from one place; an action lands in another.
Google Drive triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add AB Test
Tool to create an ab test comparing search performance between two variants. use to test different index configurations or search parameters and measure impact on click-through and conversion rates.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Browse Algolia Index
Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
File Created
Triggers when a new file is created in Google Drive.
Clear Rules
Tool to delete all rules in an index. use when you need to wipe all rules before re-creating them. use after confirming no critical rules require retention.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Google Drive and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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