Clear search records when Drive files are deleted
A file that leaves Drive can prompt a cleanup of its search record.
Trigger
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Action
Delete Multiple Records
Tool to delete multiple records from an algolia index. use when you need to remove multiple objects by their ids.
Why this helps
Deleted or trashed documents may remain discoverable in a separate search index.
- Reduce stale search results for removed files.
- Automate cleanup after a Drive deletion event.
- Keep search records closer to the source of truth.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Algolia once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to delete the Algolia record associated with the Drive file identifier available in the event, and specify the index.
- 4Pick the Google Drive File Deleted or Trashed trigger and choose where run reports should go.
- 5Test with one real file that is safe to remove and confirm the intended record is gone.
Questions about this workflow
Does this permanently delete the Drive file?
No. The action is in Algolia and targets the associated search record.
What should I include in the instruction?
Name the Algolia index and tell Notis which event identifier corresponds to the Algolia record identifier.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Algolia. A trigger fires from one place; an action lands in another.
Google Drive triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Browse Algolia Index
Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
File Created
Triggers when a new file is created in Google Drive.
Clear Rules
Tool to delete all rules in an index. use when you need to wipe all rules before re-creating them. use after confirming no critical rules require retention.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Google Drive and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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