Extract invoice details as soon as files reach Drive
Spend less time opening invoices and copying details into your next step.
Trigger
File Created
Triggers when a new file is created in Google Drive.
Action
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Why this helps
Invoice details scattered across files can slow down bookkeeping and create avoidable rework.
- Start invoice extraction when a file is created.
- Reduce repetitive copying from invoice documents.
- Keep an easier review queue for incoming invoices.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Affinda once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for invoice intake.
- 3Tell Notis to create an Affinda document from each new Drive invoice and extract its details.
- 4Pick File Created as the trigger and choose where run reports go.
- 5Test with one real invoice file.
Questions about this workflow
Does this approve or pay invoices?
No. It sends the invoice to Affinda for document parsing; review and payment decisions remain with you.
Can this work with scanned invoices?
The workflow submits the file to Affinda. Extraction depends on the quality and content of the document.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Affinda. A trigger fires from one place; an action lands in another.
Google Drive triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
File Created
Triggers when a new file is created in Google Drive.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Google Drive and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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