Keep a Jira record when a Google Doc is trashed
A trashed document can affect work already underway. Add a concise note to the related Jira issue so the team can follow up.
Trigger
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Action
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Why this helps
When a source document disappears, people working from its Jira ticket may not know why its context is missing.
- Surface a source document deletion in Jira.
- Give issue collaborators a prompt to check the change.
- Keep document lifecycle context with the related work.
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Jira once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to find the related Jira issue and comment that the source document was moved to trash, including its identity when available.
- 4Pick the Document Deleted trigger and choose where run reports should go.
- 5Test with one real document and confirm the comment appears on the intended issue.
Questions about this workflow
Does this trigger fire for a document moved to trash?
Yes. The Document Deleted event fires when an existing Google Doc is deleted by being moved to trash.
What if the document does not identify its Jira issue?
Provide a reliable matching rule in your instruction. If no match is available from the document or event, the workflow cannot know which issue to comment on.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Jira. A trigger fires from one place; an action lands in another.
Google Docs triggers
Jira actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Attachment
Uploads and attaches a file to a jira issue.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Link Issues
Links two jira issues using a specified link type with optional comment.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Google Docs and Jira, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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