Keep a checkpoint for Docs that matter
For documents in a defined review set, create a Drive copy when a matching Doc changes so you have a separate checkpoint to inspect.
Trigger
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Action
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Why this helps
A changing document can be hard to compare with its earlier state when review happens later.
- Create a separate copy for a review process
- Use a defined document search as the trigger scope
- Reduce manual copy steps during document changes
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Google Drive once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Describe which matching document should be copied and how the copy should be identified in one instruction.
- 4Pick the Document Search Update trigger and choose where run reports should go.
- 5Test with one real matching document and confirm the copy is created in Drive.
Questions about this workflow
What starts this workflow?
The Document Search Update trigger runs when a Google Doc matching your chosen search is newly created or updated since the last poll.
Does this replace the original Doc?
No. The Drive action creates a duplicate. The original Google Doc remains separate.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Google Drive. A trigger fires from one place; an action lands in another.
Google Docs triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Google Docs and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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