Turn a next-step phrase into a follow-up draft
When a monitored Doc first mentions a phrase such as a decision or action cue, prepare a follow-up draft with the relevant context.
Trigger
Keyword Detected in Document
Triggers when a specific keyword or phrase first appears in a Google Doc. This trigger monitors a Google Doc and fires once when the specified keyword is detected. After the keyword is found, the trigger will not fire again until reset.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Next steps mentioned in a document can remain there instead of turning into timely follow-up.
- Turns a first mention into a ready-to-review message
- Keeps the source Doc linked to the follow-up
- Makes it easier to act on documented next steps
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for the follow-up cue.
- 3Tell Notis to draft a Gmail follow-up when the chosen phrase first appears in the monitored Doc, including the link and relevant context; pick Keyword Detected and state the phrase and recipient rule.
- 4Choose where run reports go, then test with one real Doc containing the phrase.
Questions about this workflow
Will a draft be created for every occurrence?
The keyword trigger fires once when the phrase is detected and does not fire again until reset.
Can the workflow choose recipients from the Doc?
Describe how to identify recipients. If the Doc does not contain enough information, provide the recipients in your instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Gmail. A trigger fires from one place; an action lands in another.
Google Docs triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Google Docs and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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