Auto-reorganize files when meeting details change
When you change which project a meeting belongs to or update details, related files don't follow. Notis automatically moves files to match the updated event, keeping your Drive structure current.
Trigger
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Action
Move File
Tool to move a file from one folder to another in google drive. use when you need to reorganize files by changing their parent folder(s).
Why this helps
You reassign a meeting to a different project, but the scattered prep files stay in the old folder. Your Drive structure falls out of sync with your actual plans.
- Drive structure stays in sync with calendar changes.
- Files are automatically reorganized without manual work.
- Reduces confusion from outdated folder structures.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Google Drive to Notis.
- 2Tell Notis, 'Move meeting files to the correct project folder when I change event details' or set this in the portal.
- 3Select the trigger: 'Event Updated'.
- 4Specify which files to move and how to determine the new destination (based on event name, project field, etc.).
- 5Test by changing an event's project and confirming files are moved.
Questions about this workflow
What if I'm moving a file but want to keep a copy in the old location?
You can configure it to copy instead of move, or create a shortcut in the old location pointing to the new one.
Will this overwrite files if a file with the same name already exists?
Notis will rename or skip if there's a conflict. You can specify the behavior in the automation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Google Drive. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Google Drive actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Google Drive. Any combination from 1,000+ integrations.
When this happens · Trigger
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