Auto-download prep documents as meetings begin
Internet hiccups during presentations are stressful. Notis automatically downloads all prep materials to your computer minutes before meetings start, so you have offline backup access.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Download a file from Google Drive
Downloads a file from google drive by its id. for google workspace documents (docs, sheets, slides), optionally exports to a specified `mime type`. for other file types, downloads in their native format regardless of mime type.
Why this helps
You rely on Drive during a meeting, then the internet drops and you're scrambling. Having offline copies feels like insurance you never set up.
- Offline access to all meeting materials.
- Never caught without documents due to connectivity issues.
- Reduces pre-meeting anxiety about technical problems.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Google Drive to Notis.
- 2Tell Notis, 'Download my meeting prep documents 10 minutes before events start' or set this in the portal.
- 3Choose the trigger: 'Event Starting Soon'.
- 4Specify which documents to download and where to save them (e.g., Downloads folder, Desktop, etc.).
- 5Test by confirming files are downloaded to your machine before an upcoming meeting.
Questions about this workflow
What format will the downloads be in?
Google Docs/Sheets/Slides export to their native Office formats by default, but you can specify formats in the automation.
Will old downloads be cleaned up to save space?
You can configure cleanup rules, e.g., 'Delete downloads older than 30 days' to keep your system tidy.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Google Drive. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Google Drive actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Google Drive. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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