Automatic 1-on-1 prep emails
Every Monday, Notis creates a draft email for each 1-on-1 on your week, with last meeting's action items and discussion topics ready.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
1-on-1s sneak up on you. You go in unprepared, forget what you discussed last time, and miss a chance to connect meaningfully with your team.
- Show up prepared by having a structured agenda for each 1-on-1 instead of winging it
- Build stronger relationships by reviewing previous action items and progress
- Save prep time by having templates ready instead of drafting from scratch each time
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Tell Notis 'Every Monday morning, create a prep email for each 1-on-1 on my calendar this week'
- 3Customize the template (previous action items, discussion topics, feedback areas)
- 4Choose your notification time (e.g., 7 AM, before your week starts)
- 5Test by running a manual trigger and reviewing the prep drafts
Questions about this workflow
What if I don't have 1-on-1s scheduled?
Notis only creates drafts for scheduled 1-on-1s. If you don't have any, no draft is created—it's smart enough to know.
Can I customize prep for different direct reports?
Yes. Tell Notis 'For [person's name], include [specific topic]' or 'Ask [person] about their goals.' Customization per person is totally possible.
Should I send these emails to my reports or keep them personal?
These are personal prep drafts for you. You don't send them unless you want to share the agenda with your report beforehand. That's your choice per meeting.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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