Auto-draft follow-ups for tentative RSVPs
Someone tentatively RSVPs to your meeting. Notis drafts a friendly follow-up email, asking them to confirm so you can finalize headcount.
Trigger
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Multiple people tentatively RSVP. You don't know the real attendance number until the last minute. Catering, room setup, and agenda are uncertain.
- Clarify actual attendance by following up on tentative responses instead of guessing
- Plan meetings confidently by getting confirmations instead of uncertain maybes
- Save time by automating follow-ups instead of manually emailing tentative attendees
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Tell Notis 'When someone marks a meeting tentative, draft a follow-up asking them to confirm'
- 3Select the trigger: Attendee Response Changed (filtered for tentative status)
- 4Customize the draft message (friendly, not pushy: 'Can you confirm by Tuesday?')
- 5Test by having a colleague tentatively RSVP to a test meeting and reviewing the draft
Questions about this workflow
What if the person is genuinely uncertain?
That's the point of the follow-up. Your email gives them a deadline to decide: 'Can you let me know by end of day tomorrow?' Clarity helps everyone.
Should I send the draft automatically or review it first?
Review it. You might choose not to follow up on certain people, or you might customize based on how important the meeting is.
Can I set a deadline for them to confirm?
Yes. Include a deadline in the email: 'Please confirm by tomorrow EOD so I can finalize catering.' Notis personalizes with their name and context.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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