Auto-draft post-meeting follow-up emails
Your meeting is ending. Notis creates an email draft with attendees and talking points, ready for you to add action items and send—keeping momentum.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Meetings end, and you mean to send a recap, but it never happens. Days later, attendees wonder what you decided, and momentum is lost.
- Close meetings with accountability by sending action items immediately, not days later
- Clarify decisions by having a structured format ready instead of ad-hoc messages
- Maintain momentum by sending follow-ups while the meeting is fresh, not when you've moved on
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Tell Notis 'When my meetings end, create a follow-up email draft with action items'
- 3Select the trigger: Event Starting Soon (set to the end of your meeting duration)
- 4Customize the template (attendee names, talking points, action item fields)
- 5Test by scheduling a meeting, waiting for the trigger, and reviewing the follow-up draft
Questions about this workflow
Should the email be sent automatically or as a draft?
Draft by default. You add action items and personalize it, then send. This gives you a chance to reflect on what was decided before committing to email.
What if the meeting runs long or ends early?
The draft triggers based on your calendar event duration. If meetings regularly run over, adjust your calendar block time or tell Notis 'Always draft 5 minutes before the event ends.'
Can I include attendee-specific action items?
Yes. Draft the email with a section for each person, e.g., 'Sarah: Prepare analysis by Friday.' Fill in specifics as you send.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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