Automatically reply when attendees decline meetings
An attendee declines your meeting. Notis instantly replies via email, asking about their availability or understanding their conflict—without you typing a thing.
Trigger
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Action
Reply to email thread
Sends a reply within a specific gmail thread using the original thread's subject, requiring a valid `thread id` and correctly formatted email addresses. supports attachments via the `attachment` parameter with valid `s3key`, `mimetype`, and `name`.
Why this helps
Someone declines a critical meeting, and you need to figure out if they have a real conflict or just didn't prioritize it. Manually following up with each person eats time.
- Understand why attendees declined without sending individual follow-up messages
- Open the door to finding alternative times by immediately engaging when someone says no
- Save time by automating the initial outreach instead of manually reaching out to each decliner
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Tell Notis 'When someone declines one of my meetings, reply with a message asking about their availability'
- 3Select the trigger: Attendee Response Changed (filtered for declines)
- 4Customize your reply message (e.g., 'Do you have conflicts all week?' or 'Can we find a better time?')
- 5Test by having a colleague decline a test meeting and confirming Notis replies
Questions about this workflow
Won't auto-replies seem impersonal?
You control the message. Make it warm and specific: 'Hey [name], I'd love to find time. Are you free Tuesday or Wednesday?' Notis personalizes it with their name and context.
What if the person has a good reason to decline—should I still reply?
Yes. Notis asking 'What time works for you?' keeps the door open and shows you're flexible. They'll appreciate the follow-up instead of radio silence.
Can I exclude certain attendees from auto-replies?
Absolutely. Tell Notis 'Don't auto-reply to [person's name]' or 'Only reply if they're a direct report.' You control who gets the follow-up.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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