Send Meeting Prep by Mail Before the Event Starts
Give an attendee or partner a printed briefing before an important meeting, triggered by the calendar event getting close.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
Important meeting materials may need to arrive in print, but remembering to prepare and send them at the right time adds another task to your mental list.
- Tie a mailing to an upcoming meeting window.
- Send a prepared PDF through Docupost Send Letter.
- Keep recipient address and document details in the instruction you provide.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Docupost once in the Notis portal.
- 2Create an automation in Automations, then choose New Automation and give it a name.
- 3Tell Notis to send the specified PDF to the confirmed recipient when the meeting is starting soon.
- 4Pick the Google Calendar Event Starting Soon trigger and choose where run reports should go.
- 5Test with one real event and verify the recipient, sender, and PDF details.
Questions about this workflow
Does this work for any meeting?
Describe which meeting should prompt the letter in your instruction. The trigger provides event details, time remaining, attendees, and join links when available.
What does Docupost need to send the letter?
The Send Letter action requires recipient and sender details plus a PDF URL. Provide those details and confirm them before sending.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Docupost. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Connect any two apps with Notis in the middle.
Google Calendar and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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