Start DeskTime as your calendar meeting begins
When a meeting is minutes away, let Notis start the relevant DeskTime timer so you can get ready and join.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Start Project Task
Tool to start tracking time for a specified project and optional task. use when you need to begin timing work on a project and optionally tag a task.
Why this helps
Opening a timer while preparing for a meeting is an easy step to miss, leaving meeting time untracked.
- Reduce the steps between preparing for a meeting and tracking time.
- Capture meeting work without switching to DeskTime at the last minute.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and DeskTime once in the Notis portal.
- 2Create an automation by telling Notis the meeting time tracking outcome you want.
- 3Pick the Event Starting Soon trigger and choose where run reports go.
- 4Test with one real upcoming calendar event.
Questions about this workflow
What starts this automation?
The Google Calendar Event Starting Soon trigger fires when an event is within the configured number of minutes from starting.
Does this choose a DeskTime project automatically?
Notis can use project and task details you describe in your instruction. The trigger provides event details, but it does not guarantee a matching DeskTime project exists.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Desktime. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Google Calendar and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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