Carry purchase order decisions into Coupa
When an event update captures a decision about a specific PO, turn the decision into a Coupa comment for later reference.
Trigger
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Action
Add Comment to Purchase Order
Tool to add a comment to a purchase order. Use when you need to add notes, feedback, or mention users on an existing purchase order.
Why this helps
Purchase order decisions made in meetings can disappear from the system where buyers need to find them.
- Keep PO context alongside the Coupa record
- Reduce manual note copying after event changes
- Make meeting decisions easier to find during PO follow-up
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Coupa once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3In one instruction, tell Notis to add a comment to the identified Coupa purchase order only when the event update contains a clear PO decision and PO identifier.
- 4Pick the Event Updated trigger and choose where run reports should go.
- 5Test with one real updated event and a Coupa PO identifier.
Questions about this workflow
What details must be present?
The event needs to identify the Coupa purchase order and state the decision or note to record. If either is missing, the automation cannot reliably add the comment.
Does this change the purchase order itself?
No. It adds a comment to the identified PO; it does not change its status or terms.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Coupa. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Coupa actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Abandon Invoice
Tool to abandon an invoice. Use when an invoice is invalid and needs to be abandoned. Invoice once abandoned cannot be reversed.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Account
Tool to create a Coupa account. Use when you need to provision a new general ledger account with a specific chart-of-accounts type and code segments.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
List Accounts
Tool to list accounts from Coupa. Use when you need to retrieve account IDs and codes with optional filters and pagination.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Get Recent Accounts
Tool to retrieve recently accessed accounts from Coupa. Use when you need to view accounts that the user has recently interacted with.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Get Account
Tool to retrieve a specific account by ID. Use when you need detailed account information including segments, type, and status.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Update Account
Tool to update an existing Coupa account. Use when you need to modify account information including account type, activation status, code segments, and display name.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
List Account Types
Tool to list account types in Coupa. Use when you need account type IDs and names for account creation.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Get Account Type
Tool to retrieve a specific account type by ID. Use when you need detailed information about a chart of accounts.
Connect any two apps with Notis in the middle.
Google Calendar and Coupa, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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