Pause an approval while the team reviews it
If an upcoming review meeting explicitly identifies the pending approval that needs a pause, Notis can put it on hold in Coupa.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Hold Approval
Tool to place an approval on hold. Use when you need to pause approval workflow temporarily.
Why this helps
Approvals can progress while a team is preparing to review them, creating extra follow-up and avoidable rework.
- Pause a specifically identified approval ahead of review
- Reduce the chance of an approval moving during a planned discussion
- Keep the review timing tied to the calendar
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Coupa once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3In one instruction, tell Notis to hold an approval only when the upcoming event explicitly includes the Coupa approval ID and says it must be paused for review.
- 4Pick the Event Starting Soon trigger, set the lead time, and choose where run reports should go.
- 5Test with one real review event and a confirmed approval ID.
Questions about this workflow
Will this hold every approval mentioned in a meeting?
The instruction should require an explicit hold decision and a specific Coupa approval ID. Without both, Notis cannot safely identify the approval to pause.
Can the approval be resumed by this workflow?
No. The listed Coupa action places an approval on hold. Resuming it is outside this workflow's available actions.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Coupa. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Coupa actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Account
Tool to create a Coupa account. Use when you need to provision a new general ledger account with a specific chart-of-accounts type and code segments.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
List Accounts
Tool to list accounts from Coupa. Use when you need to retrieve account IDs and codes with optional filters and pagination.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Get Recent Accounts
Tool to retrieve recently accessed accounts from Coupa. Use when you need to view accounts that the user has recently interacted with.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Get Account
Tool to retrieve a specific account by ID. Use when you need detailed account information including segments, type, and status.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Update Account
Tool to update an existing Coupa account. Use when you need to modify account information including account type, activation status, code segments, and display name.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
List Account Types
Tool to list account types in Coupa. Use when you need account type IDs and names for account creation.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Get Account Type
Tool to retrieve a specific account type by ID. Use when you need detailed information about a chart of accounts.
Connect any two apps with Notis in the middle.
Google Calendar and Coupa, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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