Handle long file conversions after event changes
If an event update changes a file URL, start a long-running conversion asynchronously and report the job details.
Trigger
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Action
Async Convert
Tool to perform an asynchronous file conversion. use when converting large or long-running files to avoid client timeouts.
Why this helps
A changed event document can restart prep work, and a long conversion may time out if handled synchronously.
- React to event updates that include a changed file URL.
- Use asynchronous conversion for large or long-running files.
- Keep job details visible in the automation report.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Convertapi once in the Notis portal.
- 2Create an automation in Automations, then choose its name and report channel.
- 3In one instruction, ask Notis to asynchronously convert a changed file URL when an event update provides one, then report the job details.
- 4Pick Event Updated as the trigger.
- 5Test by updating a real event field that includes a file URL.
Questions about this workflow
Does this convert every event update?
The instruction should run conversion only when the update data includes a changed file URL and the file is suitable for conversion.
Why use Async Convert?
The action is intended for large or long-running conversions to avoid client timeouts. It returns an asynchronous job rather than promising an immediately completed file.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Convertapi. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Convertapi actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Async Convert
Tool to perform an asynchronous file conversion. use when converting large or long-running files to avoid client timeouts.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete Async Job
Tool to delete a previously created asynchronous conversion job. use when the job is no longer required to free server resources.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Delete Uploaded File
Tool to delete a previously uploaded file. use when the file is no longer needed and should be removed from temporary storage.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Get Supported Input Formats For Output
Tool to list all input formats that can convert to a specified output format. use after deciding the target output format.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Convert PDF to DOCX
Tool to convert pdf files to docx format. use when you need editable word documents from pdfs. provide pdf content or url and receive docx file metadata and download links.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Convert PDF to JPG and Store
Tool to convert a pdf to jpg and store the result on the server. use when individual jpg pages are needed for further workflow steps.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Upload File From URL
Tool to upload a file directly from a remote url. use when you need to import files hosted on a remote server without downloading locally.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Upload File (Multipart)
Tool to upload a file via multipart/form-data. use when you need to store a file on convertapi's servers (up to 3 hours) and obtain a fileid for subsequent conversions.
Connect any two apps with Notis in the middle.
Google Calendar and Convertapi, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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