Keep learner follow-up in view when attendees change
When a session attendee list changes, get a Coassemble user lookup alongside the updated event details to guide your next step.
Trigger
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Action
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
Why this helps
Calendar changes can leave training follow-up unclear, especially when attendee names need to be checked against learner records.
- See potentially affected learners in the same review as the event change.
- Reduce manual lookups when attendee lists shift.
- Support timely training follow-up.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Coassemble once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to retrieve Coassemble users relevant to the changed event attendees and summarize who may need training follow-up.
- 4Pick Event Updated as the trigger and choose where run reports should go.
- 5Test with one real event attendee change and confirm the lookup is useful.
Questions about this workflow
Does the workflow change course enrollment when an attendee changes?
No. The available Coassemble action retrieves user records only. A person must handle any enrollment changes separately.
What if an attendee name does not match a Coassemble user clearly?
Ask Notis to flag uncertain matches in its report. Provide an email or another reliable identifier in your instruction when available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Coassemble. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Coassemble actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Clients
Tool to retrieve a paginated list of clients. use when you need to browse or process organisation records sequentially.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Courses
Tool to retrieve all courses with optional filters and pagination. use when you need to list courses after setting identifier and client identifier, and control page size and number.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Get Trackings
Tool to retrieve tracking objects with filters. use when you need to fetch learner progress data filtered by course id, date range, identifier, or completion status.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Get Users
Tool to retrieve a paginated list of users. use when you need to browse or process user records optionally filtered by clientidentifier.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Connect any two apps with Notis in the middle.
Google Calendar and Coassemble, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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